UNIT  429  SECTIONAL  TOURNAMENTS
(Revised April, 2007)

 We currently hold 5 sectional bridge tournaments each year.  They are held in Powell River (January),  Duncan (March),  Qualicum (May), Nanaimo (August), and Courtenay (October).                                                                                        

GUIDELINES  FOR  SECTIONAL  TOURNAMENT   CHAIRS:

1. Confirm the site rental.

2. Select a tournament committee:  co-chair, partnership chair, and hospitality chair. 

a)    Duties of  the co-chair, which may include the hospitality chair, shall be delegated by chair.

b) Partnership chair, prior to the tournament, will please try to have at least one local duplicate player on standby each session.  If required to play, a standby receives a free play for that session.  The partnership desk must be opened at least 30 minutes before game time.

3. Contact  a selection of local hotels and motels and request a special rate for bridge players during the tournament.  If these rates are available, the flyer should list the name of hotel, and toll free phone number.
    

4. Produce the flyer with:  dates, playing site events, name and phone number of chair, co-chair, and partnership chair.  POWELL RIVER’S  flyer will include notice of UNIT ANNUAL GENERAL MEETING to be held in Powell River in January. 
    
5. SIX (6) months prior to the event, or sooner, a flyer should be sent to Jude Goodwin (jude@d19.org), for advertisement in the Gazette.  (See attached letter from Jude).  Also, at this time, please send a flyer to Linda Marinus (lmarinus@shaw.ca) for Unit 429 website.  ONE  (1) month prior to the event, send a flyer to Angela Taylor-Ferguson (hrhangal@shaw.ca) for the FYI.
    

6. Distribution of flyers TWO (2) or THREE (3) months prior to the Sectional Tournament:  About 300 flyers shall be given to the head tournament director in our area.  Another 200 flyers shall be sent or given to the club managers of the Unit bridge clubs.
    

7. Arrange for suitable hotel accommodation for the tournament directors.  Book rooms in their names.
    

8. Arrange with the local bridge club managers to provide bidding boxes for the tournament.
    

9. Provide adequate coat racks.
    

10. The director in charge may require a microphone.
     

11. Organize donations of goodies for the coffee table for each day, including fruit and muffins for Sunday AM.   
     

12.  Organize volunteers to arrive early to put the coffee on, and  arrange the donated goodies.
     

13. Arrange for a plate of assorted sandwiches, and coffee, for about 10 people, at least one half hour before Saturday afternoon game time, for members attending the Unit Board meeting.  This is a Unit expense.
     

14. The bridge tables and chairs must be set up at least two (2) hours before the first  session.
     

15. The Director in charge requires two (2) long tables and several chairs for his work area.  Both the hospitality and partnership areas require tables and chairs.
     

16. The Sectional chair will provide the Unit President with relevant information to complete the next year’s Sanction application.  It is very important that this info be given during or IMMEDIATELY following the present tournament.  The ACBL requires the sanction application to be sent in as soon as possible.
     

17. Book the site for next year.  Ask for a letter of confirmation with dates and the agreed upon rent.
     

18. It is the responsibility of the local Tournament Chair to make sure the Unit supplies remaining at the end of the tournament are repacked, and together with all the other supplies, are given to the Tournament Chair of the next Sectional.
     

19. Arrange for  caddies to work each session on Friday, Saturday, and the Sunday team game.  The caddies should be eager to work and will come to work alone (ie will NOT bring a friend with them).  They should dress neatly, and wear quiet, comfortable footwear.  A caddy’s first responsibility is to the Director in charge.
     

20. The caddy’s duties are:

(c)    Assist directors to investigate incorrect score slips, and obtain verification of changes. 

(d)    Run errands for directing staff.  Run errands for players if it does not interfere with regular duties. 

(e)    Assist in keeping the playing area and coffee area clean and tidy during free time.  Also, help clean up all coffee cups etc. after each session. 

(f)      Obtain permission from Tournament Director before leaving the playing area. 

(g)    Caddies will be paid the current ACBL rate. 

21. If requested, the Unit Treasurer will forward a cheque for up to $250.00  to the Tournament Chair six (6) weeks, or earlier, before the date of the Sectional.  This advance is to cover preparation expenses.  Receipts of expenditures are given to the Unit Treasurer.
     

22. If requested, the Unit Treasurer will provide Tournament Chair with the previous year’s financial statement, that includes the number of tables.
     

23. Hospitality and incidental expenses should not exceed $2.50 times previous years table total.  Example:  $2.50 X 200 tables = $500.00.  All receipts are given to the Unit Treasurer.
     

24. When Sunday lunch is provided on site, the directors and caddies lunch will be paid by Unit 429.
     

25. The Unit will provide boards, playing cards, convention cards, guide cards, pencils, scoring materials and tablecloths.
     

26. The Unit Treasurer will supply six free plays to the Tournament Chair.
     

27. The Unit Board has agreed to the following:

(a)    If a novice game is held at a Sectional, trophies may be given to the winners.  The Unit will pay up to $50.00 (fifty dollars) upon presentation of invoice. 

(b)    Any questions or problems may be referred to the Unit President.  Financial questions may be referred to the Unit Treasurer.  Advice or assistance may be obtained from the previous Tournament Chair.  Any ideas not covered in these guidelines should be brought to the Unit Board before implementation.

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 Copy of letter from Jude Goodwin – received March, 2007

 

DISTRICT 19 TOURNAMENT GAZETTE

( A great opportunity to advertise your tournament)

 

Dear Sectional Chairpersons,

The Tournament Gazette is produced in order to help with the advertising of Unit Sectionals and District Regionals.  There is no charge for this advertising service.  8,000 copies of the Gazette are distributed through regionals and by directors at local sectionals and unit events. 

INFORMATION NEEDED FOR AD. 

-         tournament dates

-         site of tournament

-         full schedule of events

-         tournament contact persons ( Chairperson, Partnerships ) including e-mail addresses 

             PREPARATION NOTES – 

-         type if possible

-         send submission by fax, post or e-mail ( see below )

-         sending a flyer would be the best if it is already available

-         must be submitted 6 months in advance of tournament

-         if you wish to see a proof copy of your ad, please include a fax number with your submission 

             Thank you for your co-operation and participation! 

             CONTACT PERSON –

 Jude Goodwin-Hanson
#3  4336 West 10^th Avenue, Vancouver, B.C. V6R  2H7

               Phone:  1-604-224-2210    Fax: 1-604-224-4127    e-mail: jude@cbf.ca

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Thank you for being a caddy!
You are an important part of our Bridge Tournament.
Following are a list of your most important duties.
Have fun!

1. distribute supplies to the card tables about 30 minutes before each session.
2. collect score slips from the tables in pairs games. Move duplicate boards in team games.
3. assist directors to investigate incorrect score slips, and obtain verification of changes.
4. run errands for directing staff. Run errands for players if it does not interfere with regular duties.
5. assist in keeping the playing area and coffee area clean and tidy, during free time.
6. obtain permission from Tournament Director before leaving the playing area.